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Chapter 3: Program Development, Revision or Deactivation/Discontinuance




This chapter is designed to make the process of developing/revising academic programs transparent and easier; simply click on the appropriate handbook section (located below) to take the quick link to the desired content. 

Please note that program development and approval can be a lengthy process, particularly for new curriculum and curriculum changes that require the approval of SUNY and NYSED.


Chapter 3 Section A: Program Development



Chapter 3 Section B: Program Revision


FAQ: What types of changes require a program to undergo the revision process?


Chapter 3 Section C: Program Deactivation


Chapter 3 Section D: Program Deactivation and Discontinuance


FAQ: What is the difference between a program deactivation and program discontinuance?
















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Chapter 3 Section A: Program Development
We recommend that you begin the academic program development process by engaging in meaningful conversations with your colleagues, the department chair and the Vice President for Academic Affairs (VPAA) regarding the program goals and the required resources. New programs may require additional resources and/or internal-review; please be sure to work closely with the VPAA to ensure that all requirements have been met. Given a positive response from these discussions, you are ready to proceed through the process outlined below.

The program developer and/or the sponsoring department chair should attend and be prepared to address questions at the appropriate department meeting, Curriculum Committee meeting and Faculty Council meeting.

All courses required as part of the program must be approved prior to the program approval; this approval can take place at the same meeting. CCC programs must have a minimum of 60 credits and meet SUNY and NYSED requirements (see resources below).

Program Development:
step 1: discuss proposed program with sponsoring department colleagues, department chair and Vice President for Academic Affairs (VPAA)
step 2: develop program curriculum and complete the new program proposal form, including a graduation worksheet

Program Internal Review and Approval:
step 3: review and approval by the sponsoring academic department; the sponsoring department chair forwards approved proposal to the Curriculum Committee chair
step 4: review and approval by the Curriculum Committee; the Curriculum Committee chair forwards approved proposals to Faculty Council and proposals in need of revision back to the sponsoring department
step 5: review and approval by the Faculty Council; the Faculty Council chair forwards approved proposals to the Vice President of Academic Affairs (VPAA) and proposals in need of revision back to the sponsoring department
step 6: review and approval by the VPAA
step 7: final approval by the College President and the Board of Trustees

State Notification and Approval:
step 8: approved materials and required forms are finalized by the VPAA's Office
step 9: materials are submitted to SUNY and NYSED for approval
step 10: The VPAA's Office notifies the college of approval and disseminates approved materials









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Chapter 3 Section B: Program Revision
We recommend that you begin the program revision process by engaging in meaningful conversations with your departmental colleagues, the department chair and the Vice President of Academic Affairs (VPAA).

The program revision initiator and/or the sponsoring department chair should attend and be prepared to address questions at the appropriate department meeting, Curriculum Committee meeting and Faculty Council meeting.

Program Revision:
step 1: discuss proposed program revision with sponsoring department colleagues, sponsoring department chair and the Vice President of Academic Affairs (VPAA)
step 2: complete the program revision form, including revising the graduation worksheet

Program Revision Review and Approval:
step 3: review and approval by the sponsoring academic department; the sponsoring department chair forwards approved proposal to the Curriculum Committee chair
step 4: review and approval by the Curriculum Committee; the Curriculum Committee chair forwards approved proposals to Faculty Council and proposals in need of revision back to the sponsoring department
step 5: review and approval by the Faculty Council; the Faculty Council chair forwards approved proposals to the Vice President of Academic Affairs (VPAA) and proposals in need of revision back to the sponsoring department
step 6: review and approval by the VPAA
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FAQ: What types of changes require a program to undergo the revision process?
Any change to the graduation worksheet requires the revision process and, in some cases, require the approval of SUNY and NYSED; see the Vice President of Academic Affairs (VPAA) for the current program status.








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Chapter 3 Section C: Program Deactivation
We recommend that you begin the program deactivation process by engaging in meaningful conversations with your departmental colleagues and the Vice President of Academic Affairs (VPAA).

The program deactivation initiator and/or the sponsoring department chair should attend and be prepared to address questions at the appropriate department meeting, Curriculum Committee meeting and Faculty Council meeting.

Program Deactivation:
step 1: discuss proposed program deactivation with sponsoring department colleagues and chair
step 2: complete the deactivation/discontinuance form


Program Deactivation Review and Approval:
step 3: review and approval by the sponsoring academic department or the VPAA or the College President; the proposal is forwarded to the Curriculum Committee chair
step 4: review (information only) by the Curriculum Committee; the Curriculum Committee chair forwards proposals to Faculty Council
step 5: review (information only) and approval by the Faculty Council; the Faculty Council chair forwards proposals to the Vice President of Academic Affairs (VPAA)
step 6: review and approval by the VPAA
step 7: final approval by the College President and the Board of Trustees

State Notification and Approval:
step 8: approved materials and required forms are finalized by the VPAA's Office
step 9: materials are submitted to SUNY and NYSED for approval

Follow-Up:
step 10: The VPAA will contact SUNY within three years of the deactivation date to officially discontinue or reactivate the deactivated program.







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Chapter 3 Section D: Program Deactivation and Discontinuance
We recommend that you begin the program deactivation and discontinuance process by engaging in meaningful conversations with your departmental colleagues and the Vice President of Academic Affairs (VPAA).

The program deactivation and discontinuance initiator and/or the sponsoring department chair should attend and be prepared to address questions at the appropriate department meeting, Curriculum Committee meeting and Faculty Council meeting.

Program Deactivation and Discontinuance:
step 1: discuss proposed program deactivation and discontinuance with sponsoring department colleagues and chair
step 2: complete the deactivation/discontinuance form


Program Deactivation and Discontinuance Review and Approval:
step 3: review and approval by the sponsoring academic department or the VPAA or the College President; the proposal is forwarded to the Curriculum Committee chair
step 4: review (information only) by the Curriculum Committee; the Curriculum Committee chair forwards proposals to Faculty Council
step 5: review (information only) and approval by the Faculty Council; the Faculty Council chair forwards proposals to the Vice President of Academic Affairs (VPAA)
step 6: review and approval by the VPAA
step 7: final approval by the College President and the Board of Trustees

State Notification and Approval:
step 8: approved materials and required forms are finalized by the VPAA's Office
step 9: materials are submitted to SUNY and NYSED for approval
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FAQ: What is the difference between a program deactivation and program discontinuance?
A deactivation occurs when a campus makes a decision not to admit any more students to a program but wishes to maintain the program’s registration. This may be done to reassess the need for the program or restructure a program. This action is internal to SUNY and limited in duration to no more than three years. The deactivation effective date is the first regular admission date for which new students will no longer be permitted to enroll in the program.

A discontinuance occurs when a campus no long offers the program nor awards a credential for completion of the program. The program is removed from the New York State Education Department’s Inventory of Registered Programs. SUNY review/approval must precede NYSED review. The discontinuance effective date is the last graduation date for which a credential for completion of the program is awarded.