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Policy on Weeding and Replacement of Materials


Weeding of Materials

Weeding of materials is the withdrawing of damaged or obsolete materials from the library collections.  This process is an integral part of collection development and maintenance.  The same criteria apply to weeding as to the selection of new materials.  Materials that fall into the following categories should be considered for withdrawal:

1)  Superseded editions
2)  Worn, mutilated, or badly marked items
3)  Duplicate copies of seldom used titles
4)  Materials which contained outdated or inaccurate information
5)  Works where information has been superseded or presented in newer, more comprehensive or accessible formats
6)  Titles of little curricular importance

Library staff will consider SUNY Cooperative Collection Development agreements regarding last copy in SUNY while deselecting materials.

Replacement

The Douglas Library will not automatically replace all materials withdrawn from the collection because of loss, damage or wear.  Decisions to replace an item will be based on the following:

1)  Demand for the specific title to support the curriculum
2)  Number of copies held
3)  Existing coverage of the subject within the collection
4)  Availability of newer and better materials on the subject