Payment Refund Policies

Refund of Tuition and Fees

Per State University of New York policy (8 NYCRR Sect 602.11) a student who is given permission to cancel registration shall be liable for payment of tuition and refundable fees in accordance with the following schedule:

Liability Semester 10-WkTerm 8-Wk Term or Less
Prior to 1st Day 0 0 0
During 1st Week 25% 40% 75%
During 2nd Week 50% 70% 100%
During 3rd Week 75% 100% 100%
After 3rd Week 100% 100% 100%

Approval of the cancellation with the date it becomes effective must be certified by the chief executive officer of the college or his duly designated representative. No money shall be refunded unless application for the refund is made within one year after the end of the term for which the tuition requested to be refunded was paid to the college. The first day that classes are offered, as scheduled by the college, shall be considered the first day of the semester, quarter or other term, and the first week of classes for purposes of this section, shall be deemed to have ended when seven calendar days, including the first day of scheduled classes, have elapsed.

Return of Federal Title IV Funds Policy

Section 484B of the Higher Education Act of 1965 as amended by the Higher Education Amendments of 1998 (Public Law 105-244) requires a return of Federal Title IV funds for students who withdraw from school on or before the completion of 60% of the payment period.

The institution will make a determination of the percentage of grant or loan assistance earned for the period the student attended during the payment period. If the student has received more grant and/or loan assistance than the amount earned, the institution, the student or both are responsible for returning the unearned funds as the law specifies.

The student, or parent for a PLUS loan, is responsible for returning the difference between the unearned aid disbursed and the amount the institution will return. Loan funds that a student must return, or parent for a PLUS loan, are repaid in accordance with the terms of the promissory note. In the case of grants, PELL and FSEOG, the law provides that the student's responsibility for returning funds is reduced by 50%. Arrangements can be made for returning grant overpayments by contacting the Department of Education.

Funds are required to be returned to the Title IV programs, up to the total net amount disbursed from each source, in this order:

  1. Unsubsidized FFEL/Direct Stafford Loan,*
  2. Subsidized FFEL/Direct Stafford Loan,*
  3. Perkins Loan,*
  4. FFEL/Direct PLUS,*
  5. PELL Grant,
  6. FSEOG,
  7. Other Title IV programs

*For students and parents, loan amounts are returned in accordance with the terms of the promissory note.

The school will advise the student, or the parent in the case of a PLUS loan, in writing, if they are eligible for a post-withdrawal disbursement for grant or loan assistance earned and not credited to outstanding charges on the student's account.

The student, or parent in the case of a PLUS loan, may accept or decline some or all of a post-withdrawal disbursement. To accept all or some of the post-withdrawal disbursement, the student or parent, in the case of a PLUS loan, must respond to the institution's notification. If a student, or parent in the case of a PLUS loan, does not reply within 14 days of the date that the institution sent the notification, the school will assume that the post-withdrawal disbursement has been declined and no further disbursements will be made.

Tuition Appeals

A Tuition Appeals Committee reviews requests for refunds not meeting the Refund Policy criteria. The student must officially withdraw from the course(s) being appealed prior to submitting the tuition appeal. Appeals must be submitted to the Tuition Appeals Committee, utilizing the Appeal Form available at the Bursar's Office and the Center for Community & Workforce Development. Request for refunds must be made within thirty (30) days following the end of the term for which the tuition was paid.

Tuition appeals based on medical or employment circumstances should use the following guidelines for documentation: